What makes a good pilot
We are taking a small number, chosen for fit rather than size. These are the things that make an event a good first one to run.
Two events, a few months apart
One event shows you the mechanism. It takes a second one to watch the circle do its work, because that is when people arrive already knowing somebody.
People seated somewhere
Tables, breakout rooms, an expo floor with booths. Anywhere a person can be placed is somewhere two people can prove they met.
Fifty attendees or more
Small enough that we can give the day proper attention, large enough that the room is worth mapping. There is no upper limit.
Someone who answers email
One person on your side who knows the room plan and can confirm it. That is the whole staffing requirement.
How a pilot runs
Four moments. Only one of them is on the day itself.
Six weeks out
We build your event
You send the shape of the day: date, venue, rooms, sessions, how many tables in each. We build it and you check it. If the room plan changes, you tell us and we change it.
Four weeks out
One block on your registration page
It renders a consent box on the page you already use. Anyone who ticks it joins the pool as they buy their ticket. If our end ever fails, your ticket still sells.
The week before
You print what we generate
Tent cards with the table numbers, badge inserts, a welcome card carrying the door code. PDFs with your branding, printed by your printer.
On the day, and after
The room runs itself
Nobody is standing by to reset logins. Afterwards you have who registered, who actually attended, and how many connections were made and where.
After the event
What you walk away with
Attendance you can prove
A count where every name carries two separate proofs: a code printed in the room, and a code to the inbox they registered with.
Connection numbers
How many cards were swapped, at which tables, in which sessions. Yours to export, send to a funder, or put in a sponsor report.
A room you can reach again
Everyone who attended stays reachable by you for your next event, and by nobody else.
What a pilot costs, and what it commits you to
A flat fee for the event
Invoiced, with terms your finance person can process. Never a fee per registrant, so the event that grows is not the event that pays more.
Nothing annual to sign
Run one event and decide after. Nothing is committed before you have seen it work in your own room.
Your attendee list stays yours
No list is sold and nobody can buy placement in front of your room. If you walk away after the pilot, you take your data with you.
If nothing comes after the event, it was not worth building.
Tell us about your event
Four lines is plenty to start: the date, roughly how many people, how they are seated, and whether there is a second event coming.
We read every one
Ottawa based, and happy to run your pilot anywhere.
You can also walk through what your attendees would see first. The demo event is live at attended.ca/BXCH26.